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Howard College - Big Spring, Lamesa, San Angelo, SWCID

Big Spring Bond Updates (2008)

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December 15, 2008 Bond project update for Board of Trustees

Recent activities and meetings:

  • November 25 – Value Engineering meeting at Lee George’s office.  Discussed opportunities of savings and considered changes to the project.
  • December 3– Meeting with Lee George, Richard Johnson, Phil Furqueron to discuss VE and possible changes.  Also discussed possible revisions to the project time-line. 
  • December 7 – Phone conference with Todd Hardin, PSC, to discuss possible revisions to the project time-line.
  • December 8 – Meeting with Dr. Sparks and phone conference with Lee George to discuss and make final recommendations on Value Engineering options.
  • December 9 – Phone conference with Todd Hardin, PSC to discuss Value Engineering recommendations and decisions.  Also discussed project time-line


Project Report:

The past three weeks have been spent analyzing the bids and looking for savings opportunities in the Phase I bid.  We have realized some savings, so I feel that this work has been productive and successful.  We have not changed any of the programming for the science labs or degraded the project in any way.  Most of the savings have been achieved by working with bidders utilizing alternate products or utilizing methods that achieve the same end result without compromising the quality of the design or the functionality of the end product.   

 The planned relocation of A and E Wing activities and offices is underway.  The ribbon cutting for “College at the Mall” was held this past Wednesday.  Community Education classes will be held there. 

These include: 

Seasonal Scrapbooking
Christmas Ornaments
Christmas Stockings
Christmas Recipes
Valentine's Day Scrap Booking
Trash to Treasure Class
Album Workshop
Children's Game Workshop
Easter Scrap Booking
Creative Easter Eggs
Scrap booking Techniques Class
CPR Forsan ISD
VA New Supervisors Training
VA Dealing with Difficult People
VA New Supervisors Training
VA HPDM Training
VA Mentoring Training
VA Best Practices for Interviewing Skills
CPR for Healthcare Providers
Heartsaver First Aid

The relocation of the Certified Nurse Aide (CNA) program to the Lamun-Lusk-Sanchez Texas State Nursing Home is complete leaving A-4 vacant.  There are increased numbers and interest in the program as a result. 

The Medical Assisting class will relocate to SWCID on Monday, December 15th.  In addition annual refresher training for 240 Federal Correctional Institute employees has been relocated to SWCID. 

The Admissions, Registrar, Financial Aid, Business Office, Controller, and Executive Vice President offices will relocate to the East Room of the Dorothy Garrett Coliseum on Thursday, December 18th.  Phone numbers will be transferred to the Coliseum on that day.

The estimated construction period will be approximately 4 ½ months, at which time we will move back into the A and E Wings.

 

November 24, 2008 – Bond project update for Board of Trustees

Recent activities and meetings:

  • October 29 – Pre Construction Walk Through
  • October 31– Meet with Allan Holly, PSC, to review Water/Sewer project and verify locations and connections
  • November 3 – Phase I project Addenda #1 released.  This addenda addresses changes in the structural, architectural, electrical, and civil drawings, plus clarifications in these areas.
  • November 11 – Phase I project Addenda #2 released.  This addenda extends the bid date to November 18, 2008 in response to bidder requests.
  • November 14 – Phase 1 project Addenda #3 released.  This addenda addresses changes in architectural, structural, and MEP (mechanical, electrical, and plumbing) components.
  • November 17 – Met with Lee George and Phil Furqueron to discuss/revise Project phases, progress on the Electrical Project, proposed release date of Water/Sewer project bids, Gas project, and the Central Chiller and Loop project.
  • November 18 – Bid opening for Phase I
  • November 21 – Meeting with Lee George and Phil Furqueron to discuss value engineering possibilities to bring Science Addition within project budget.  Also discussed Bond Program Project Schedule, including revisions needed to minimize impact to instructional programs.

Project Report:

We have received word that the transfer switch for the Electrical Modification project has been shipped and received.  We have requested that this project be started immediately so that some work can be done over the holiday breaks. 

Much work has been done to refine the Phase I bid.  The bids received indicated that the Science Addition was over budget.  The architect and construction manager are working diligently to bring this project cost down.  We hope to be near estimated costs when this is complete.  Delaying the award of contract until the December Board Meeting will assist in this process.  Potential savings have been identified in numerous areas at this time.

Phase I construction on the Science building will not be a major impact on the operation and classes located in the existing Science building.  The Administration E-Wing will be vacated on December 17 and all functions, including business office, registrar/admissions, and financial aid will be relocated to the East Room of the Dorothy Garrett Coliseum.  All telephone numbers, fax numbers and email addresses will be relocated to this area in order to minimize impact to students, staff, and faculty.  The Administration A-Wing classes will be relocated during the remodel.  Med-Assisting classes will be relocated to SWCID.  Certified Nurse Aide classes will be relocated to the Layman-Lusk veteran’s retirement center.  Classes previously held in A-8, including government will be relocated to the Hall Center Auditorium.  Projected construction estimates remain at 132 days for the A and E Wings and an estimated 12 months to complete the Science Building addition. 

The Water/Sewer project is nearing completion of drawings.  This project should be released to bid on 12-1-2008, with a pre-construction walk through on 1-7-2009 and bid opening on 1-15-2009.

The Gas project has been tabled in favor of doing smaller spot replacement of underground gas piping because upon close inspection, most of the old gas mains have already been replaced with newer plastic pipe.  The small amount of old pipe can be easily replaced on an informal as-needed basis which will be a cost saving to the college.

The Central Heating and Cooling Plant and Loop system project has been delayed due to the unexpected resignation of the engineer in charge of this project.  A new engineer has been assigned and will be restarting the design of the project.  Current plans are to have this project out to bid by February and presentation to the Board in March of 2009.

Phase II design will begin this month so that the late spring 2009 release to bid schedule can be maintained.  Phil Furqueron will take the lead on the Administration remodel project.  Phase II will also include work on the Horace Garrett building and the Student Union Building.

At the meeting held on November 17th, the project phases were officially revised, swapping the Administration Main and the Science building.  This will allow the Science Addition construction to be completed before the remodel of the Science building is undertaken.  

 Revised
Phase
Start/End
Date
Projects
17/08 to 3/09Science-Addition; E-Wing; A-Wing
24/09 to 3/10Horace Garrett; Administration-Main; Student Union
34/10 to 3/11Science; Practical Arts

  

October 27, 2008 – Bond project update for Board of Trustees


Recent activities and meetings:

  • September 23& 24 – Worked with PSC on scoping of A&E Wing phases.  Moved window replacement to Phase II
  • September 23 & 24– Final review and comments from science faculty regarding Science Addition
  • September 26 – Worked with PSC regarding recommendations for lecture style seating in room A-8
  • September 29 – Teleconference with PSC/HC.  Provided final changes on Phase I project to PSC. 
  • September 30 –Phase I Groundbreaking
  • October 1 – Worked with PSC regarding floor plan layout for HG 103 and HG 203
  • October 1 – Worked with PSC regarding color and carpet selections for A & E Wings
  • October 3 – Prepared bid schedule and public notice for Phase I
  • October 10 – First public notice runs to advertise Phase I.  Plans sent to Lee George and released to the public
  • October 13 – Received lecture hall layout and budget cost estimate from KI industries for conversion of A-8 to lecture hall seating
  • October 13 – Received 75% design development drawings for review for the Utility Infrastructure Rehabilitation (Water & Sanitary Sewer)
  • October 14 & 15 – Worked with KI to refine the layout for A-8
  • October 14 & 15 – Reviewed Utility Infrastructure Rehabilitation plans and discussed with PSC engineers. 
  • October 15 – Worked with Heartland regarding access control locks for all future campus projects
  • October 16 – Addenda #1 issued for Phase I project to correct error on one sheet of the plan documents
  • October 17 – Second public notice runs to advertise Phase I. 
  • October 21 – Worked with PSC regarding modifications and corrections to the Utility Infrastructure Rehabilitation project

Project Report:

We are still awaiting word on the delayed transfer switch for the Electrical Modification project.  I have asked the contractor to be ready to begin the project when notice of shipment is received on the transfer switch.

Lee George has reviewed the Utility Infrastructure Rehabilitation project plans and submitted questions to PSC.

Relocation plans for the A and E Wings are almost complete.  The entire E Wing will relocate to the East Room of the Coliseum for the duration of the project.  Plans to relocate instructional programs located in the A Wing are still under consideration. Time to complete the A and E Wing project is 132 days.  Science addition will take an estimated 12 months to complete. 

Phase I pre-construction walk through will be held on October 29th.  The bid opening will be at Lee George Construction offices on November 12th.  Presentation to the H.C. Board of Trustees will be at the November 24th board meeting.  I do not believe that any work will begin prior to January 2009 due to the impact of the Thanksgiving and Christmas/New Year holidays.

The Utility Infrastructure Rehabilitation project will be ready for the engineers to complete the final drawings in the next few days.  I hope that this project can be bid in time to be taken to the December 15th board meeting, however the window of opportunity is closing.  It appears to me at this time that this project may be destined for the January board meeting.

 

September  22, 2008 - Bond Project Update for Board of Trustees

Recent activities and meetings:

  • August 25 – Worked with Phil on A-Wing project.
  • September 2 – Received and reviewed geotechnical report on Science Wing Addition building site
  • September 4 – Met with card access representative relative to possible implementation of card access for Bond Project/Campus wide implementation
  • September 4 – Worked with PSC to accelerate Phase 1 bid to bring to October 27th HC Board Meeting
  • September 5 – Met with Todd Harding/PSC to discuss Science Building Addition questions, Phase 1 bid schedule, and project standards for the entire bond project.  Determined that October 27th Board meeting was not possible to bring bids.  Todd sends revised Phase 1 schedule.  More changes are required.
  • September 5 – Worked with Lee George on Phase 1 estimate of probable cost
  • September 11 – Worked with PSC regarding Telecom and computer networking in the Science Building addition
  • September 15 – Worked with Todd Hardin onsite regarding Administration A and E Wing planning regarding masonry repairs, interior finishes, replacement of existing windows and re-establishment of windows previously closed in A and E Wings of the Administration Building. 
  • September 16 – Received Construction Drawings for final review.  Distributed drawings to the planning team for review and final approval
  • September 18 – Planning team including the science faculty met with Phil Furqueron, Todd Hardin, and Marsha Jackson (interior designer) of PSC to discuss interior finish schedules for floors, walls, ceilings, and restrooms of the Science Building Addition.  Discussed phasing of Bond project.   Discussed that old Science Building renovations and Administration main building renovations could be swapped so as to not have all science labs off-line at the same time.  It was decided to leave the exterior work on the A & E Wings for later whenever this work is done on the main part of the Administration Building.  This will be a cost saving measure and will not impact the occupants of the A & E Wings too greatly.

Project Report:

We are still awaiting word on the delayed transfer switch for the Electrical Modification project.  Work on this project will begin when delivery is certain and the project can progress without delay.  Project work should begin around December 1.  Project completion will take approximately three months.

Lee George has completed his cost projections for the Science addition.  Lee’s projected costs were close to PSC”s however they were several percent higher than PSC had projected.  We are hopeful that costs will be as projected by PSC.

There may possibly be a need to revise the Phase II and Phase III schedule of work if the Phase I Science Addition construction phase extends into time frame allocated for Phase II. 

We have discussed timing of the Phase I bid in consideration of the fall HC Board meetings plus considering the impact of the Thanksgiving and Christmas holidays.  It is planned to bid the Phase I project including the Science Addition and the A & E Wing renovations in mid October in order to bring the bids to the regular November HC Board meeting for consideration by the Board of Trustees.  Contract work can be completed in late November and early December for an early January project start.

There are no major concerns at this time.  I feel that the project is generally on schedule.  We have met all of our deadlines to-date and PSC has done the same.  I continue to try to expedite the project as much as possible but not at the expense of caution or quality.  An end product as perfect as we can make it continues to be our main goal. 

 

August 25, 2008 – Bond project update for Board of Trustees

Recent activities and meetings:

  • July 28 – Lee George begins working on cost estimates for Science Building addition as scoped in the design development drawings
  • July 31 – Met with Science Building faculty to review Science Building addition 75% Design Development drawings
  • July 31 – Met with HR and Purchasing staff to review Administration A-Wing Remodel drawings
  • August 1 – Met with Phil Furqueron to discuss questions and suggestions on the 75% Design Development drawings of Science Building changes in Administration A-Wing Remodel drawings
  • August 4 – Met with HR and Purchasing staff to discuss Administration A-Wing Remodel drawings.  Submitted final changes to architect.
  • August 6 – Discussed possible need to revise Phase I and Phase II of the Bond project with Phil Furqueron due to stated overlap in Science Addition and Science remodel projects.  Phil will work on scheduling to see if this can be resolved or if Phases I and II will need to be revised.
  • August 12 – Received final plans for Administration A-Wing remodel
  • August 14 – Received material preferences data from architect to set standards for Bond Project.
  • August 15 – Discussed Science Addition parking needs with Todd Harding and Mary Crites of PSC
  • August 15-16 – Discussed material preferences with PSC to set materials standards for Bond Project
  • August 18 – Tear down of lean-to structures on back of PA building
  • August 19 – Met with PSC to estimate budget expenses for 2008-09 fiscal year.  Expense estimates for the 2008-09 fiscal year are as follows:
  • Water/sewer/gas/elec./Central plant & HVAC   $  6,670,000
  • Science Addition                                          $  1,972,500
  • A and E Wing Remodel                                 $     400,931
  • Science Building Renovation                           $  3,180,412
  • Horace Garrett R&R and building systems         $     763,897
  • Student Union R&R and building systems         $     230,458
  • Fees and reimbursables                                 $  1.272,250
       TOTAL                                                    $14,490,448


Project Report:

Unfortunately we received word that there will be a delay in receiving the transfer switch for the Electrical Modification project.  Work on this project will be delayed approximately eight weeks while waiting for the switch.  Project work will begin around December 1.  Project completion will take three months.

Lee George is working on cost projections for the Science addition and the A and E Wing projects.  Lee expects to have this completed by September 2.

Phil and Lee George are working on Phasing concerns to ensure that the Phasing schedule is compatible with the college’s schedule and needs.  If necessary Phases I and II will be revised.

We expect to receive the final drawings for the Science Building Addition and the A & E Wing in approximately six weeks.  The project will be ready to bid at that time after final review of the plans is complete.

There are no major concerns at this time.  I feel that the project is generally on schedule.  The delay in the Electrical Modification project should not delay any of the other projects.  

 

July 28, 2008 – Bond project update for Board of Trustees

Recent activities and meetings:

  • June 22 – First bond project – Electrical Modifications was released to bidders
  • July 2 – Addenda released on Electrical Modifications project
  • July 3-8 – Ten sea containers were received and placed behind the PA building in preparation for storing of fixtures, furniture and equipment during renovation projects.
  • July 8 – Pre bid conference on Electrical Modifications project
  • July 15 – Bid opening on Electrical Modifications project – Three bids received.  Acme Electric of Lubbock was the apparent low bidder.
  • July 17 – Received design of HR/Purchasing layout for Admin A-Wing
  • July 21 – Begin demolition of lean-to structures on the east (back side) of the PA building.  These are being removed because they are unsightly and ineffective for storage or other use.
  • July 24 – Received 75% complete design development drawings for Science Addition plus other Phase 1 projects

Project Report:

We were pleased with the bids on the Electrical Modification project.  Bids received were almost exactly what had been predicted by job costing prior to bidding. 

Lee George continues to be involved in the early phases of the project.  PSC is progressing nicely on Phase 1 of the construction and renovation projects.

We will continue to refine the 75% design development drawings and the HR/Purchasing layout with staff.   We are continuing to study the three phases of the project for proper overlap and timing.  Some revision of the phasing may be necessary due to a longer than expected construction phase of the Science Building addition.

The Board will consider the bids for the Electrical Modification project on Monday, July 28.

 

June 23, 2008 - Bond project update for Board of Trustees

Recent activities and meetings: 

  • May 20 – Received updated Opinion of Probable Cost and Revise Project schedule from PSC
  • May 23 – Received three options for Science Bldg. addition.  Each of the three options are similar in size but do offer different layout arrangements
  • May 27 – Met with science faculty to discuss options presented for the science addition
  • May 28 – Conference call with PSC to discuss science building options
  • June 6 – Received Revised Option 2 layout for Science Bldg. addition
  • June 9 – Met with Lee George to discuss CM-At Risk contract terms
  • June 11 – Met with Laura Fowler to discuss CM-At Risk contract
  • June 16 – Met with science faculty to discuss revised Option 2 layout
  • June 16 – Conferred with PSC regarding additional revisions to Option 2 layout
  • June 16 – Received plans and specifications for Howard Primary Electrical Modification project.  Bids will open July 15, 2008.
  • June 18 - Conferred with PSC regarding additional revisions to Option 2 layout
  • June 18 – Conferred with PSC regarding Howard College Board of Trustees Workshop planned for June 23
  • June 19 – Spoke with Laura Fowler regarding CM-At Risk contract terms
  • June 19 – Received revised Option 2 layout and revised Opinion of Probable cost from PSC

Project Report:

The Bond Project is moving along well.  We are in the process of advertising for the first project which is the Primary Electrical Modification project.  The project bids will open on July 15 and will be presented to the Board of Trustees for consideration and action. 

The phases of the project continue to be refined with the assistance of the Construction Manager, Lee George.  PSC is completing the design phase of the Science Building addition and will begin drawing project plans and specifications in the near future. 

At the Workshop on Monday, June 23, the Board was given the opportunity to review and consider the direction of the project at this time.
 

Science Building North
Howard College Science Building Expansion - North Evaluation
Science Building Expansion Option II
Howard College Science Building Expansion - Option 2 _REV 3-7, 630 GSF

 

May 19, 2008 - Bond project update for Board of Trustees

Recent activities and meetings: 

  • April 30 – Received final reports from Drew Consulting regarding asbestos in Howard College buildings scheduled for work within the scope of the bond project.  Sent copies to Phil Furqueron and Todd Hardin of PSC.
  • May 2 – HC planning committee met with PSC (Crites, Furqueron, Hardin) to finalize plans for Option 5 and the proposed phasing plan.  PSC now has all information to begin drawing plans and specifications for the following:
    • Re-work of the:
      • Campus water distribution systems
      • Campus sewer mains
      • Campus natural gas distribution systems
      • Campus primary electrical loop systems
    • Construction of new central heating and cooling plant
    • Construction of two new science labs
    • Renovations in the Science Building
    • Renovations in the Administration A-Wing Building
    • Renovations in the Administration E-Wing Building
    • Renovations in the Horace Garrett Building
    • Renovations in the Student Union Building
    • Renovations in the main Administration Building
    • Renovations in the Practical Arts Building.  (The PA Building project will serve as the “floater” project to allow for growth or shrinkage of the bond project as cost estimates are replaced by actual project costs.  The PA Building project will be more fully defined when it is known the amount of bond funds remaining for this project.)
  • May 5 – Received Construction Manager – At Risk preliminary contract from attorney and discussed questions regarding proposed terms with our architect, Mr. Furqueron
  • May 6 – Mr. Furqueron asks for clarification of preconstruction services to be provided by Lee George Construction
  • May 7 – Received letter from Mr. George giving clarifications of preconstruction services.
  • May 9 – Resolved questions between PSC architects and Drew Consulting regarding asbestos contained in floor mastic in A-Wing and E-Wing. of the Administration building
  • May 14 – Met with Lee George to present and review first draft of Construction Manager – At Risk contract.
  • May 14 – Discussed Construction Manager – At Risk contract issues with Howard College attorney.
  • May 15 – Meeting via teleconference was held between the college attorney, Lee George and Terry Hansen to attempt to finalize the Construction Manager – At Risk contract.  Mr. George will be providing one remaining detail plus information on his insurance and bonds.  The contract should be finalized and signed in the next few days. 

Project Report:

The meeting of May 2nd marked a significant milestone for the Howard College 2007 Bond Project.  As of this date the project moved from the project planning phase to the project development phase.  Prior to May 2nd, PSC has been working on an hourly basis to assist the college administration in planning the bond project.  As of May 2nd all projects are sufficiently defined so that the architects and engineers can begin drawing plans and writing specifications.  A&E fees from this date will be based on the contract percentage of project cost.  All projects will be competitively bid as required by Texas State law.

Howard College has requested that a critical path timeline be developed by PSC architects and engineers to guide project development and to aid in timing and managing the three construction phases currently planned for the project.   These projects must be fully integrated with all college operations and functions.  Many adjustments will have to be made in classroom reassignments and the physical relocation of offices and services so that buildings can be taken offline for renovations.

A June 23rd workshop is being planned for the College Board to present the bond project as it is currently defined.  Trustees will have the opportunity to consider, give input, modify, and approve future actions relative to the Bond Project and the planned construction phases.

 

April 28, 2008 - Bond project update for Board of Trustees

Recent activities and meetings:

  • March 31 – Proposals opened for Construction Manager – At Risk
  • April 2 – Cabinet planning team met to develop and plan an overall campus restructure plan
  • April 3-9 – Met with campus faculty and staff to discuss campus restructure and them to receive input, suggestions and comments.
  • April 3-4 – Drew Consulting on campus to update past evaluations and to sample possible asbestos containing materials for comprehensive project wide evaluation of all buildings involved in the bond project.
  • April 10 – Cabinet planning team met to finalize the Campus Restructure Plan and the Project Phasing Plan.  These plans include the changes summarized below:

Campus Restructure Plan:

Note: all projects will interface into the ONCOR/SCORE program to generate rebates as available and to achieve energy efficiencies as appropriate for each project.

  • Science Building – Remove asbestos, install new HVAC, install new lighting and ceiling, paint, install new flooring as appropriate in classrooms, labs and offices
    • Construct two new Chemistry and Micro Biology labs with a new lobby area to attach to the existing Science building
    • Renovate first floor of Science Building to include remaining labs, offices, storage,  prep areas and small faculty lounge
    • Renovate second floor to create five smart classrooms, one computer lab and 12 offices.
  • Horace Garrett Building – Remove asbestos, install new HVAC, install new lighting and ceiling as appropriate, paint, install new flooring as appropriate in classrooms, labs and offices
    • Expand IT service area to HG101
    • Offices A1 and A2 become workforce ed. offices
    • Offices A3, 4, 16, 17, 19 become Dental Hygiene offices
    • EMS/CPR relocates to 107
    • A10, 11, 14, 16 become Allied Health Short-term Training area
    • Evaluate Dental Hygiene spaces for minor renovation
    • Evaluate space between nursing lab and classroom for better use of space
    • Evaluate Nursing offices on second floor for better use of space
    • HG 201, 203, 205, 207, and 209 become Multi-Purpose Smart Classrooms
    • Create Distance Learning studio in Distance Ed Studio Storage room
  • Administration Building/Main – Remove asbestos, install new HVAC, install new lighting and
    ceiling, paint, install new flooring as appropriate in classrooms, labs and offices.  Seal exterior of building to prevent penetration.  Replace windows and improve window closures that remain closed.
    • Replace interior air-lock doors on first and second floor
    • Enlarge front glass area of Admin first floor to become lobby/reception area
    • Create Visitor Center/Switchboard location in current office 114
    • Create Career Advising Center in Suite 126, 128, 130, 132
    • Relocate Testing to 207
    • Relocate STEPS Lab to 206
    • Relocate Writing Lab to 205
  • Administration Building/A Wing –Install new HVAC, install new lighting and ceiling, paint, install new flooring as appropriate in classrooms, and offices.  Seal exterior of building to prevent penetration. Replace windows and improve window closures that remain closed.
    • Create Distance Learning room in A-8.  Replace outdated seating with new seating with integrated desks and remove old projection booth
    • Reconfigure A4 and A6 into workspaces for Human Resources and Purchasing Depts.  Include small conference room for use by both offices.
    • Re-open door from A10 into Office Suite A2, 3, 5
  • Administration Building/E Wing –Install new HVAC, install new lighting, paint, install new flooring as appropriate in lobby area, and offices.  Seal exterior of building to prevent penetration.  Replace windows and improve window closures that remain closed.
  • Student Union – Upgrade HVAC, install new lighting and ceiling, paint, install new flooring as appropriate in offices. 
    • Lower serpentine wall and remove seating to become counter with Internet service for student use
    • Raise floor level of Fireplace room to match rest of building
    • Create entryway from front lobby into the Fireplace room.
    • Install new walk in refrigerator and freezer for Food Service
    • Reconfigure snack bar for concession type operation instead of short order
    • Evaluate Executive Dean of Students area for possible layout changes
  • Practical Arts Building –Install new HVAC, install new lighting and ceiling, paint, install new flooring as appropriate in classrooms, and offices.  Replace windows and improve window closures that remain closed if appropriate. (Note: this project is contingent on funds being sufficient to complete it.)
    • Create meeting room in 101 plus 101A
    • Evaluate Cosmetology area for possible layout improvements
    • Evaluate possibility of creating larger classroom 111A and 111B
    • Configure 109C, D, and E for ABE storage
    • Relocate ABE to 107
    • Relocate Maintenance to 101, 103, 105 area
  • Central Plan Building –Construct new central HVAC plant building adjacent or near to Maintenance

Project Phasing Plan:

PhaseStart/End Date Projects *
17/08 to 3/09Science-Addition; E-Wing; A-Wing
24/09 to 3/10Horace Garrett; Science; Student Union
34/10 to 3/11Administration-Main; Practical Arts

Note: All infrastructure work and HVAC work will begin 7/08 and continue until completed.

  • April 10 – Asbestos reports received from Drew Consulting and passed to PSC staff
  • April 11 – Construction Manager –At Risk RFP evaluation committee met to evaluate proposals and to determine recommended CM-AR provider
  • April 11 - Cabinet planning team met with PSC/Phil Furqueron to present the campus restructure plan and to develop a proposed phasing plan for bond projects.
  • April 14 – Statement of probable asbestos abatement cost reports received from Drew Consulting and passed to PSC staff for inclusion in project estimation.  PSC to develop cost estimates of Option 5 campus plan with modifications required by the Campus Restructure Plan
  • April 15 – Met with Lee George to discuss CM-At Risk proposal and to discuss proposed project phasing
  • April 16 – Worked on CM-At Risk contract proposal with college attorney
  • April 21 – Met with college attorney to continue to develop proposed CM-AR contract document

March 31, 2008 Update

Recent activities and meetings:

  • February 26 – Dr. Sparks and Terry Hansen were on KBST Morning Magazine to discuss progress on the bond project with Mike Henry.
  • February 28 – Dr. Burchett and Terry Hansen met with Paul Ausmus and others in the science building to discuss logistics and problems related to move in/move out and temporary location of science courses.
  • March 5 - Planning Meeting with PSC was held to discuss four options presented by PSC.  After a lengthy discussion with PSC it was determined that the project needed to first re-focus on infrastructure needs and rehabilitation of existing buildings and then on possible new construction if any.  It was decided to call this Option 5.  Option 5 programming was to be worked up and submitted to the college for review and consideration.
    • Items discussed in this meeting included: 
      • Consideration of Options 1-4 and how these would affect program locations on campus.
      • Discussion of building and space utilization in terms of programs and class times.
      • A review of the original phases 1-4 of the Freese and Nichols Master Plan completed prior to the bond election.
      • An in-depth analysis and comparison of projects as detailed in Options 1-4 in relation to stated objectives in Phase I of the Master Plan.
      • Discussion of pros and cons of portable science labs and the cost of same
      • Discussion of the pros and cons of scaled down construction of two science labs adjacent to or attached to the science building.
      • Discussion of value of renovation of existing buildings in lieu of new construction.
      • Discussion of need to update asbestos surveys for buildings targeted for renovation
    • Administration Building Complex
      • Practical Arts Building
      • Horace Garrett Building
      • Dora Roberts Student Union Building
      • P.W. Malone Science Building
  • Decision was made to cancel the March 11 meeting in order to give more time to develop Option 5.
  • College staff will re-evaluate locations of functions and programs on campus as well as to see if a modified class schedule could bring greater efficiency or improvements.
  • PSC staff will begin programming Option 5 for consideration
  • If necessary, testing and balancing of the HVAC in the Practical Arts Building will be completed to improve quality of temperature control.
  • Discussed CM-At Risk RFQ/RFP.  Decided to extend it to May meeting to allow more time for bids.  Discussed providers to include in this process.
  • Week of March 10 developed CM-At Risk RFP and reviewed it with legal counsel and others.
  • March 11 – Draft of Option 5 programming was delivered to Howard College by PSC.  Changes and additions were suggested by Howard College.
  • March 12 – Second draft of Option 5 delivered to Howard College by PSC.
  • March 16 and March 23 advertise for CM-At Risk.  Mailed out packets to local and regional service providers.  Bid opening planned for Monday, March 31, 2008.
  • March 17 – First proposal for updated asbestos survey and testing was received from Terracon Inc.
  • March 24 – Schematic programming of the five buildings under consideration for renovation was received by Howard College from PSC
  • March 25 – Phone calls made to CM-At Risk providers to encourage them to bid on Howard College Bond Project work.
  • March 26 – Second proposal for updated asbestos survey and testing was received from Drew Consulting, Dallas.  It was decided to accept this proposal.  Testing scheduled for the week of March 31.
  • March 27 – Howard College staff and PSC representatives met with ONCOR/SCORE representatives.
  • Energy benchmarking data for Howard College and SWCID was reviewed.  It was determined that Howard College was already doing a very good job in energy conservation when compared to other colleges and universities.  Most buildings were at or near the lower quartile of cost.
  • A first draft Energy Management plan was drafted for Howard College.  This will be reviewed and refined in the coming weeks.
  • PSC engineers met with ONCOR/SCORE staff to determine integration between the bond program and the SCORE program. Discussion included financial incentives for energy conservation measures and also resources available to PSC from SCORE program engineers.
  • March 27 – Howard College staff met with PSC architects and engineers to discuss how soon summer projects could begin, possibly for the primary electrical distribution loop.
  • March 27 – Howard College staff met to discuss Option 5 as it is now presented from PSC.  In depth discussion was held regarding location of programs and staging of bond projects.  It was determined to adjourn and study the matter with affected faculty and staff.  Cabinet discussion will reconvene on April 2 to further refine plans and objectives.

February 25, 2008 Update

Recent activities and meetings:

  • February 12 Planning Meeting with PSC was held to discuss the costs and benefits of new construction as compared to renovation.  Based on the costs of new construction associated with a limited project for science/laboratory/learning center space, it was decided that renovation of facilities would move the College farther along toward renovations that are so badly needed across the campus.  New construction would be nice but does not eliminate the need for renovation in existing buildings.  It was decided that we would continue to look at this but that new construction would be held to a minimum if at all.
    • Items discussed included:
      • The value of adding a reception area to the front of the student services area.
      • Using the existing grounds barn for the central heating and cooling plant
      • Priority will be given to placing all buildings on the new four pipe heating and cooling central plant loop
      • Moving maintenance to the north end back side of the old PA building
      • Locating cosmetology to the south end of the PA building
      • Strategies to provide better lab conditions either within the existing Malone Science building or possibly add 2 or 4 labs to the north end of the Malone Science building and then renovating the Malone Science building for classroom and computer lab space
      • It was decided to study alternative scheduling of classes
      • It was decided to study instructional areas to see if efficiency could be gained by relocating programs
      • Discussion continued that we wished to upgrade all buildings to the four pipe HVAC loop system/central plant system
      • Administration building renovations will also include asbestos abatement.
      • Administration building exterior will be painted with elastomeric or other coating that will re-seal the brick
      • Re-lighting will be a quick pay-back program and should be done.  SCORE funds will help with some of this cost.  PSC should continue to work with SCORE to maximize rebates
      • Student Union renovations, including kitchen, would be a priority.  HVAC in the Student Union should interface well with the four pipe system.  There was some discussion of swapping the game room and the student lounge locations and functions.
  • February 12 Determination was made that it was time to begin preparation for the Request for Proposal process for the Construction Manager At-Risk.
  • February 13 Efforts were made to find portable lab classrooms for use during renovation if needed.  Two options were found. 
  • February 15 meeting held with Allied Health and P.W. Malone Math and Science Building faculty and staff to update them on the status of new construction versus renovation, options for laboratories during renovation, and the overall campus plan.  They were most receptive to doing whatever was best.
  • February 20 Terry Hansen and Robert Williams met with PSC to continue the study of classroom buildings as related to renovation and HVAC projects.

Upcoming work on Bond projects includes:

  • PSC further evaluation of physical condition of some HC buildings in determining preparation for renovation. 
  • PSC continues to work on infrastructure layout and strategies (water, gas, electric, and HVAC).  Final work on this cannot be completed until it is determined the extent of renovation and construction projects, if any.
  • Release of Request for Proposals seeking Construction Managers At-Risk and the evaluation of same in preparation for next board meeting

Anticipated upcoming projects:

  • Upcoming meetings are as follows:
    • PSC planning meetings on March 5 and March 11
    • Meeting with Oncor/SCORE and PSC on March 27 to review energy benchmarking and draft an energy master plan

We anticipate bringing recommendations to you hopefully by March.  A&E work will continue in hopes of beginning some work in mid summer 2008.

January 28, 2008 Update

Recent activities and meetings:

  • Dec. 14 field trip to Lubbock/TTU to see the Agriculture science labs and to visit the Student Services building at the Health Sciences center. Attended by the PSC team and several Cabinet members, faculty and staff (This was prior to the Dec. 17th Board meeting.)
  • January 9th a group consisting of the PSC team, several Cabinet members, faculty and staff visited the New Fox Science building and the Physicians Assistant training facility at Midland College.   We then traveled to Roswell to Eastern N.M. State University to tour their science and allied health labs. 
  • January 10th PSC and the college administration met with the science faculty to discuss the findings from the field trips
  • These trips have been very beneficial to us in formulating our ideas for improvements at HC
  • Upcoming planning meetings with PSC and HC include Feb. 12, March 5 and 11

Upcoming work on Bond projects includes:

  • PSC further evaluation of physical condition of some HC buildings in determining feasibility for renovation, etc.  We have preliminary findings on some buildings but have not received reports at this time.
  • PSC continues to work on infrastructure layout and strategies.  Final work on this cannot be completed until it is determined the extent of renovation and construction projects if any.
  • January 15th we met with ONCOR/SCORE team and PSC to discuss benchmarking energy consumption on all HC and SWCID campuses and to discuss SCORE rebate and incentive program and how it relates to HC’s projects.  We toured this campus and documented existing conditions as a baseline for the SCORE program.

Anticipated upcoming projects:

  • We anticipate bringing recommendations to you hopefully by March.  A&E work will continue in hopes of beginning some work in mid summer 2008.